INTRODUCTION AND TERMS
We process personal data in connection with the operation of our website www.sollors.com (hereinafter referred to as "website"). We treat this data confidentially and process it in accordance with the applicable laws, in particular the General Data Protection Regulation (“GDPR”) and the German Federal Data Protection Act (Bundesdatenschutzgesetz – “BDSG”). With our Privacy Policy, we want to inform you about what personal data we collect from you, for what purposes and on what legal basis we use it, and, if applicable, to whom we disclose it. In addition, we will explain what rights you have to protect and enforce the protection of your data.
Our Privacy Policy contains technical terms that are used in the GDPR and the BDSG. For your better understanding, we would like to explain these terms in simple words in advance:
"Personal data" is any information relating to an identified or identifiable person (Art. 4 No. 1 GDPR). Information about an identified person can be, for example, their name or e-mail address. However, data is also considered personal if the identity is not immediately apparent but can be determined by combining your own or third-party information to find out who you are. For example, a person can be identified by providing their address or bank details, date of birth or user name, IP addresses, and/or location data. All information that in any way allows conclusions to be drawn about a person is relevant here.
Art. 4 No. 2 GDPR defines "processing" as any operation or set of operations performed on personal data. This applies in particular to the collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.
RESPONSIBLE COMPANY
The controller responsible for data processing is:
SOLLORS & CO. (GmbH & Co. KG)
Hohe Bleichen 17
20354 Hamburg
represented by the personally liable partner Sollors & Co. Verwaltungsgesellschaft mbH, represented by the managing directors Benjamin K. Baarz and Guido M. Sollors.
| Phone: | +49 (0)40 70 70 855-0 |
| Fax: | +49 (0)40 70 70 855-60 |
| E-mail: | office@sollors.com |
PROCESSING FRAMEWORK
On our website www.sollors.com, we process the personal data listed below. We only process data that you actively provide on our website (e.g., by filling out forms) or that you automatically provide when using our services.
Your data will be processed exclusively by us and will not be sold, lent, or passed on to third parties. If we use the help of external service providers to process your personal data, this is done within the framework of so-called data processing, in which we, as the client, are authorized to issue instructions to our processors. We use external service providers for the hosting, maintenance, and further development of our website. If additional external service providers are used for individual processing operations listed below, they will be named there.
Data is not transferred to third countries and there are no plans to do so. We will provide information about exceptions to this principle in the processing operations described below.
PROCESSING IN DETAIL
Each time you visit the website, we automatically collect information that your browser transmits to our server. This information is also stored in our system´s log files. The following data is collected:
- Your IP address
- The browser software you use, as well as its version and language
- The operating system you use
- The website from which you have reached our website (so-called referrer)
- The subpages you have accessed on our website
- The date and time of your visit to our website
- Your Internet Service Provider
- Transferred data volume
- Country and city from which you visited our website
- Your length of stay on our website
The processing is carried out to enable access to the website and to ensure its stability and security. In addition, the processing serves the statistical evaluation and improvement of our online offering.
Processing is necessary to safeguard the overriding legitimate interests of the controller (Art. 6 (1) (f) GDPR). Our legitimate interest lies in the purpose specified in section 5.2.
The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended. The log files are deleted after 30 days.
You can contact us via the e-mail address provided on our website (office@sollors.com). In this case, we will process the personal data transmitted with the e-mail.
The data transmitted with and in your e-mail will be used exclusively for the purpose of processing of and responding to your request.
The processing is necessary to safeguard the overriding legitimate interests of the controller (Art. 6 (1) (f) GDPR). Our legitimate interest lies in the purpose specified in section 6.2. If the e-mail contact is aimed at concluding or fulfilling a contract, the data processing is carried out for the purpose of contract fulfilment (Art. 6 (1) (b) GDPR).
We will delete the data as soon as it is no longer necessary for the purpose for which it was collected. This is usually the case when the respective communication with you has been terminated. Communication is terminated when it can be inferred from the circumstances that your request has been conclusively clarified. If statutory retention periods prevent deletion, deletion will take place immediately after the statutory retention period has expired.
You can send us an unsolicited application via the e-mail address provided on our website (karriere@sollors.com). In this case, we will process the personal data transmitted with the e-mail. You can also apply for open positions with us. These applications are processed via the recruiting page of the service provider "Personio." Information on the associated data processing can be found in the separate privacy policy at the end of the respective questionnaire for the open position.
We process your contact details solely for the purpose of handling the application process and implementing pre-contractual measures.
The legal basis for processing data in the context of applications is our legitimate interest pursuant to Art. 6 (1) (f) GDPR in responding to your inquiry or, in the case of an inquiry based on or for the purpose of initiating a contractual relationship, Art. 6 (1) (b) GDPR. In the case of legitimate interest, our interest prevails, as we assume that you are interested in having your inquiry processed.
The data will be deleted as soon as it is no longer required for the purpose for which it was collected. For the information in your inquiry, this is the case when it can be inferred from the circumstances that the matter in question has been conclusively clarified, in the case of job applications in particular after completion of the application process, at the latest after six months. If you receive an offer of employment from us as part of the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.
Our website uses "Font Awesome," a service for displaying and integrating icons developed by Fonticons, Inc. We operate Font Awesome exclusively as an installation on our own server. Therefore, the use and display of icons does not involve any data transfer to Fonticons, Inc.
We operate a company page on the social media platform of LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland ("LinkedIn") to communicate with our customers, prospects, and the public and to provide information about our products, services, and career opportunities.
When you visit our LinkedIn company page, LinkedIn processes your personal data. This is done to enable you to use the platform and to provide us with statistical information about visitors to our page, known as Page Insights. We are jointly responsible with LinkedIn for the processing of this Insights data.
We regulate the details of this joint responsibility contractually with LinkedIn in a special addendum. You can view the essential contents of this agreement at the following link:
https://legal.linkedin.com/pages-joint-controller-addendum
Although we are jointly responsible, LinkedIn assumes primary responsibility for compliance with GDPR obligations in relation to Page Insights, in particular for fulfilling your rights as a data subject (e.g., rights of access and erasure). You can therefore most effectively assert your rights directly against LinkedIn.
Please note that all data processing on the platform by LinkedIn is carried out in accordance with LinkedIn`s own privacy policy, which you can view here:
https://www.linkedin.com/legal/privacy-policy
YOUR RIGHTS
With regard to the data processing described above by our company, you have the following rights as a data subject:
You have the right to request confirmation from us as to whether we are processing personal data concerning you. If this is the case, you have the right to obtain information about this personal data and the further information listed in Art. 15 GDPR under the conditions specified in Art. 15 GDPR.
You have the right to request that we immediately correct any inaccurate personal data concerning you and, if necessary, complete any incomplete personal data.
You have the right to request that we erase personal data concerning you without undue delay if one of the reasons listed in detail in Art. 17 GDPR applies, e.g. if your data is no longer required for the purposes we pursue.
SYou have the right to request that we restrict processing if one of the conditions listed in Art. 18 GDPR applies, e.g., if you dispute the accuracy of your personal data, data processing will be restricted for the period of time that allows us to verify the accuracy of your data.
You have the right, under the conditions listed in Art. 20 GDPR, to request the release of data concerning you in a structured, commonly used, and machine-readable format.
You have the right to withdraw your consent at any time in the case of processing based on consent. The withdrawal is effective from the time it is asserted. In other words, it takes effect for the future. Withdrawal of consent does not make the processing retroactively unlawful.
If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with a supervisory authority. You can exercise this right with a supervisory authority in the EU member state of your residence, your place of work, or the place of the alleged violation.
Decisions that have legal consequences for you or significantly affect you may not be based solely on automated processing of personal data (including profiling). We would like to inform you that we do not use automated decision-making, including profiling, with regard to your personal data.
If we process your personal data on the basis of Art. 6 (1) lit. f GDPR (to safeguard overriding legitimate interests), you have the right to object to this under the conditions set out in Art. 21 GDPR. However, this only applies if there are reasons arising from your particular situation. After an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms. We are also not required to cease processing if it serves to assert, exercise, or defend legal claims. In any case — even independently of a particular situation — you have the right to object at any time to the processing of your personal data for direct marketing purposes.
Due to the further development of our website and offers on it, or due to changed legal or administrative requirements, it may be necessary for us to change this Privacy Policy. The version available on our website is valid.
Last update: August 202520354 Hamburg
Germany